Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure— innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world’s most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future— responsibly, inclusively, and with purpose.

About the Project

The Hazel McCallion  LRT project is being delivered by Mobilinx, a joint venture between Webuild Group, Amico Infrastructure, and Bot Construction. The consortium brings together unmatched experience in delivering large- scale, sustainable, and complex infrastructure projects in the Canadian market. Join us and be a key part of a high-performing team driving impactful change!

Learn more at https://mobilinx.ca.

About the Job

We are hiring a Project Coordinator – Procore to join our Project Controls Team on the Mobilinx Project. This position reports to the Project Controls Manager.

What You Will Be Doing?

• Create technical instructions, workflows, and other documents related to Procore integration, and develop work plans for team members.
• Create and Maintain Procore Training Centre for Mobilinx.
• Evaluate current processes and recommend solutions based on project and departmental requirements and Procore capabilities.
• Sandbox testing of proposed processes before rolling out to the team.
• Provide ongoing Procore support to users within the organization and designers, consultants, and subcontractors including training sessions.
• Train new employees as they are onboarded.
• Setup all new project staff with Procore certification instructions, start-up information.
• Assist with company and project tools configuration settings including reporting templates. (RFI, Submittal Reports, Meeting Minute Templates).
• Administrate user permissions and access and configure tool settings as required.
• Facilitate imports of project specific data (Directory, Submittal Register, Punch-list, etc.)
• Provide access as requested and subscribe users to specific tools, distribution groups, submittals, and documents.
• Liaise with the Procore Implementation Manager and other Procore support staff to keep up to date with the latest improvements to Tools.
• Track, manage, communicate and rollout of monthly new release tool features for all project tools.
• Maintain Procore user distribution groups.
• Research of third-party integration software to implement with Procore.
• Monthly maintenance/auditing for project tool usage and standardization.
• Monthly project database clean-up of company level directory/auditing of user permissions.
• Run and rollout system wide reports for departments.
• Research and develop Best Practices for all Procore tools, capture in technical instructions
• Final project archiving via IT.
• Project management, progress reporting and relationship building
• Training development, training facilitation and tool adoption assistance
• Ongoing support and business process refinement
• Ongoing relationship development between Mobilinx and client satisfaction
• New initiative and tools identification and development
• Support the ongoing development of Mobilinx tools and new product development
• Ability to present to management reports on progress as well as problem and solutions
• Effectively collaborate with internal departments, stakeholders, and vendors to define requirements ad present solutions to business challenges
• Training Requirements:
  • Classroom/Virtual style training for company users, external partners, clients & subcontractors with ne-on-one training as needed
  • Remote training per Microsoft Teams meeting for all users as needed
  • Troubleshooting of all tools & practices as needed
  • Create and maintain training documents for training manual

What We Are Looking For?

• BSc in Business System Analysis, Engineering, or Diploma in a related field such as Document Control/Information Management in Construction.
• 5 years of on-site experience in construction related field with hands-on (Implementing, configuring, administering, and training) experience with Procore software.
• Knowledge and experience with the phases of the construction lifecycle including accounting practices and project management
• Similar role as Business System Analysis.
• Good understanding of the heavy civil construction industry including development, contracting and a good knowledge of data entry requirements.
• Strong interpersonal and communication skills
• Self-motivated with a high degree of integrity, honesty and ethics, and client service orientation
• Procore and Procore Training Center
• Proficient in Microsoft products (Excel, Powerpoint, Word) a must
• Strong Organizational skills/ Excellent communication skills – interpersonal, written & presentation Proven work experience as a Procore superuser or similar role
• Excellent grasp of the English language.

Why Choose Webuild?

• Competitive compensation & retirement savings – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).
• Iconic projects – Be part of major linear infrastructure projects that shape Canada’s future.
• Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).
• Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it.
• Work-life balance – We actively encourage a healthy balance between work and personal life.
• Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.
• Grow with us – Tailored training and development opportunities to advance your career.
• Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.